🇪🇸 Spain

Registration documents and legal forms Swan accepts for account holders registered in Spain.

Mandatory documents (✓ in the Mandatory column) are required to verify an account holder, regardless of how they're retrieved. All other documents may be requested on a case-by-case basis.

Companies

Legal forms

Legal form (Spanish)	Description (English)
Empresario individual	Individual entrepreneur (Sole proprietor)
Sociedad mercantil	Commercial company (Business corporation)
Sociedad Anónima (S.A.)	Corporation
Sociedad de Responsabilidad Limitada (S.L. or S.R.L.)	Limited liability company
Sociedad Colectiva (S.C.)	General partnership
Sociedad Comanditaria Simple (S. Com.)	Simple limited partnership
Sociedad Comanditaria por Acciones (S. Com. por A.)	Partnership limited by shares
Sociedad Cooperativa (S. Coop.)	Cooperative society
Sociedad Civil (S. Civ.)	Civil society (or Civil partnership, depending on the context)
Emprendedor de Responsabilidad Limitada (ERL)	Entrepreneur with limited liability
Sociedades Profesionales (S.P.)	Professional societies
Entidades de Crédito, Seguros y Sociedades de Garantía Recíproca	Credit institutions, insurance companies, and mutual guarantee societies
Instituciones de Inversión Colectiva y Fondos de Pensiones	Collective investment institutions and pension funds
Agrupaciones de Interés Económico (A.I.E.)	Economic interest groupings

Accepted documents

Document type (Spanish)	Description	Details	Mandatory
Certificado de inscripción	Proof of company registration	Retrieved by Swan. An official document, dated.	✓
Certificación de estatutos sociales	Articles of Association	Must be dated and signed. Must be the most recently published version. If amendments have been made, it must be dated within the last 6 months.	✗
Certificado de beneficiario efectivo	Ultimate Beneficial Owner (UBO) certificate	Must be an official document, signed, and stamped.	✗
Documento de identidad de los UBOs	Identity document of UBOs	Must be an official and valid document.	✗
Justificante de domicilio de los UBOs	Proof of address of UBOs	Must be dated within the last 3 months.	✗
Poder Notarial: Apoderado General or Apoderado Especial, and documento de identidad of the legal representative	Power of Attorney: general or special attorney, and the identity document of the legal representative	POA must be dated (within the last year) and signed. Identity document of the legal representative if they are not the account holder. Must be submitted in color, both sides (if applicable).	✗
Formulario de Persona Expuesta Políticamente (PEP)	Politically Exposed Person (PEP) form	Swan sends this form to the end user (based on your communication preferences). Must be dated and signed.	✗
Estados financieros	Financial statements	Must be dated within the last 3 months.	✗
Declaración jurada	Sworn statement	Must be dated and signed within the last 3 months.	✗
Organigrama de la empresa	Company structure chart	An internal company document.	✗

Self-employed individuals and freelancers

Legal forms

Legal form (Spanish)	Description
Empresario Individual (Autónomo)	Self-employed professionals
Profesionales liberales	Freelance professionals

Accepted documents

Document type (Spanish)	Description	Details	Mandatory
Certificado de Alta de Autónomo	Proof of registration	Official document. Must be dated.	✓
Modelo 036 or Modelo 037	Tax registration form	Official document. Must be dated.	✗
Documento de identidad	Identity document	Required for freelancers.	✗
Primera transferencia bancaria	First transfer	Must be from a bank account in the name of the client. The bank account must be within the European Economic Area (EEA). Not required for Spanish IBANs (unless otherwise stated).	✗
Justificante de domicilio	Proof of address	Must be dated within the last 3 months.	✗
Declaración de la renta	Income tax return	Must be the most recent tax return.	✗
Poder Notarial and the documento de identidad of the legal representative	Power of attorney and the identity document of the legal representative	Must be dated (within the last year) and signed. An identity document is required if the legal representative isn't the account holder.	✗
Formulario de Persona Expuesta Políticamente (PEP)	Politically Exposed Person (PEP) form	Swan sends this form to the end user (based on your communication preferences). Must be dated and signed.	✗
Justificante de ingresos	Proof of income	Tax return or pay slip are accepted.	✗

Associations and homeowners associations

Legal forms

Legal form (Spanish)	Description
Asociaciones	Associations
Comunidad de Propietarios	Homeowners association (HOA)

Accepted documents

Document type (Spanish)	Description	Details	Mandatory
Certificación de inscripción en el Registro de Asociaciones Autonómico o en el Registro Nacional de Asociaciones	Certification of registration in the Autonomous Registry of Associations or in the National Registry of Associations	Only applies to associations.	✓
Acta Fundacional	Founding act	Only applies to associations.	✓
Documento de identidad	Identity document	Only applies to associations. Required for all members and the person opening the account.	✗
Certificación de estatutos sociales	Articles of Association	Must be dated and signed. Must be the most recently published version. If amendments have been made, it must be dated within the last 6 months. Provided by the account holder.	✓
Acta de la Última junta or Certificado de Cargos	Meeting minutes or a certificate of positions or roles	Only applies to homeowners associations. Either one of these documents is accepted. Meeting minutes must be the latest ones within the past two years.	✓
Tarjeta acreditativa de Número del Identificación Fiscal (NIF)	Tax identification card	Only applies to homeowners associations. Must be dated and signed within the last 3 months.	✓
Justificante de domicilio	Proof of company address	Must be dated within the last 3 months.	✗
Declaración de la Renta	Income tax return	Must be the most recent tax return.	✗
Poder notarial and documento de identidad	Power of attorney and identity document	Must be dated within the last year. Identity document is required if the legal representative isn't the account holder.	✗
Documento de identidad de los UBOs	Identity document of UBOs	An official and valid document.	✗
Justificante de domicilio de los UBOs	Proof of address of UBOs	Must be dated within the last 3 months.	✗
Formulario de Persona Expuesta Políticamente (PEP)	Politically Exposed Person (PEP) form	Swan sends this form to the end user (based on your communication preferences). Must be signed and dated.	✗