| Vereinsregisterauszug / VR-Auszug | Proof of registration | - Must be issued by the Vereinsregister (association register).
- Must be the latest available extract, with no dissolution or liquidation flags.
- Retrieved by Swan when available; otherwise provided by the account holder.
| ✓ |
| Satzung des Vereins / Vereinssatzung | Articles of Association (statutes) | - Must be dated and signed.
- Must be the most recently published version.
- If amendments have been made, it must be dated within the last 6 months.
| ✓ |
| Gründungsprotokoll / Errichtungsurkunde | Founding deed | - Required when founding documents aren't included in the statutes or register extract.
| ✗ |
| Protokoll der Mitgliederversammlung | General meeting minutes | - Required when governance or representation powers aren't clear from the register extract.
- Must be the latest version, showing names, roles, effective mandate date, and signatures.
| ✗ |
| Vorstandswahlprotokoll | Board or president appointment decision | - Required when the register extract doesn't clearly show current board members or representation powers.
| ✗ |
| Organisationsstruktur / Organigramm | Governance structure documentation | - Required when the association's governance structure is complex or not clear from other documents.
| ✗ |
| Mitgliederliste / Aufnahmeordnung | Membership list or admission rules | - Provided by the account holder.
| ✗ |
| Personalausweis / Reisepass des Kontoverwalters | Account administrator identity document | - Must be a valid identity document in color.
- Both sides, if applicable.
| ✓ |
| Identitätsprüfung des Kontoverwalters | Account administrator identity verification | - Provided via eID, PostIdent, VideoIdent, or expert verification.
| ✓ |
| Personalausweis des gesetzlichen Vertreters | Identity document of the legal representative | - Must be a valid identity document in color.
- Both sides, if applicable.
| ✓ |
| Vertretungsbescheinigung / Vereinsregisterauszug | Legal representative authority | - Must confirm representation powers granted to the legal representative.
- Must be dated.
| ✓ |
| Vollmacht zur Kontoeröffnung und -verwaltung | Power of Attorney | - Required when the person opening the account is not a legal board member (Vorstand).
- Must clearly grant account-opening and management powers.
- Must be signed by the correct legal representative(s) and dated within the last year.
| ✗ |
| Selbstauskunft zum wirtschaftlich Berechtigten / Transparenzregisterauszug | UBO declaration (transparency register extract) | - Provided by the account holder.
| ✗ |
| Mittelherkunftsnachweis | Source of funds evidence | - Provided by the account holder.
| ✗ |
| Aktivitäts- und Finanzierungsfragebogen | Activity and funding questionnaire | - Provided by the account holder.
| ✗ |
| Finanzberichte / Jahresabschluss / Tätigkeitsbericht | Annual accounts, financial statements, or evidence of financial activity | - Most recent annual report or balance sheet.
| ✗ |
| Kontoauszüge | Bank statements | - 3-6 months of statements.
| ✗ |
| Spender- / Begünstigtenregister | Donor or beneficiary registers | - Provided by the account holder.
| ✗ |
| Formular für politisch exponierte Personen (PEP) | Politically Exposed Person (PEP) form | - Swan sends this form to the end user (based on your communication preferences).
- Must be dated and signed.
| ✗ |